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Project Accountant

Position Summary

The Project Accountant who will be responsible for the financial administration of multiple projects of varying sizes for project managers. They will also be the finance representative on the project team. The Project Accountant will also be a functional member of the finance team and perform other financial related duties.

 Duties & Responsibilities

  • Review contracts and purchase orders for billing terms and invoicing requirements.
  • Prepare client invoices for cost plus contracts. This may include labor hours of salaried and hourly employees, material, sub-contracts, miscellaneous buyouts and equipment usage etc. for review and approval by the project manager(s).
  • Process and reconcile monthly invoice batches and project budgets.
  • Maintain accurate electronic filing system for project accounting related information.
  • Communicate and resolve receipt/payable discrepancies and inquiries with customers, vendors, project managers and any other relevant stakeholders.
  • Provide high-level project reporting assistance to the project manager(s).
  • Carry out monthly project billing analysis and invoicing in coordination with project managers and various stakeholders;
  • Set up projects electronically in compliance with company policies and procedures.
  • Become proficient user of TDE’s timekeeping software “manusonic”.
  • Generate weekly reports in manusonic for Project Office and Shop Labour.
  • Preparation of billing backups (hard copy or electronic) when required.
  • Audit employee time sheets on a daily basis to ensure correct inputs of job, module and cost code for the project(s) and resolve errors or discrepancies.
  • Report on invoice and payment status to Project Management.
  • Carry out GL account reconciliations as required.
  • Complete intercompany invoicing as required.
  • Assist with Accounts Payable as required.
  • Assist with special and miscellaneous projects as well as any ad hoc accounting tasks as needed.
  • Become an effective user of TDE’s accounting system “Timberline/Sage 300”.
  • Prepare monthly WIP (Work in Progress) Report.
  • Perform other duties as assigned.

Experience

  • 3+ years of related experience in Project Accounting or Finance, supporting Project Managers or Project teams.
  • Proficient knowledge of industry best practices.
  • Good understanding of financial metrics.
  • Proven ability to produce high quality work while facing competing priorities and strict deadlines.
  • Demonstrate an ability to prioritize activities and stay focused in a dynamic ever changing environment.
  • Demonstrate an ability to develop departmental “Key Performance Indicators”.
  • Knowledge of MS Office suite (emphasis on Word & Excel), Lotus Notes, Acrobat Pro, Primavera, Sage 300 and other accounting/time keeping software.

Skills

  • Excellent written communication skills.
  • Strong editing and proofreading skills.
  • Exceptional interpersonal skills – must be able to interact successfully with all levels of staff, from Managers to Senior Executives, with a positive, enthusiastic attitude.
  • Adaptability and the ability to handle ambiguity.
  • Attention to detail.

Personal Characteristics

  • Has a positive attitude.
  • Is self-motivated.
  • Takes personal responsibility for failure.
  • Exhibits an air of confidence.
  • Is dependable and reliable.
  • Has personal integrity.
  • Trusts their intuition and draws on past experiences.
  • Knows how to communicate.
  • Is Flexible.
  • Has self-respect and gives respect to all.
  • Has a sense of humor.
  • Shows commitment.

Education

  • Bachelor’s Degree or Diploma in Finance, Accounting or related field or equivalent experience.
  • Professional Accounting Designation or currently in the process of obtaining, an asset.

TDE offers a competitive salary, comprehensive benefit package as well as a positive work environment with opportunities for growth. If you are interested in this opportunity and feel your skills and experience will add value at TDE, please forward your cover letter and resume along with salary expectations to tdehr@thermodesign.com with Project Accountant in the subject line.